Manager of Lease Administration (Real Estate)

Position Location(s) US-NC-Greensboro
Requisition ID
# of Openings
Talent Area
Real Estate
Postal Code


The Lease Administration Manager is responsible for managing all Lease Administration functions to ensure The Fresh Market’s continued and uninterrupted operation and compliance with lease-related obligations, including the management and coordination of legal issues, critical dates and financial obligations, through collaborative and cross functional engagement with operations, landlords, and other corporate players. The Lease Administration Manager is responsible for the accurate and timely management and update of data and records, both hard and soft, including lease related data in all Real Estate Systems. The Lease Administration Manager ensures that the occupancy cost goals and budget are met and properties are managed in a proactive manner to the benefit of the company. 


  • Oversees and manages charges hitting occupancy-related GL accounts including rent, prepaid rent and security deposits, percentage rent, escrows and reconciliations. 
  • Manages detailed expense analysis and pass thru billings and collection for subleased properties.  Ensure subtenants are current with rent payments, collect and bill back as necessary.  Manages aged receivable process for subleased properties.
  • Manage, approve, and oversee the generation of monthly recurring rent roll for the entire portfolio.  Manages accuracy and timeliness of payments.
  • Manages desktop audit process for all escrow reconciliations for CAM and Insurance and the process for all operating expense, parking, utilities, and other lease-related additional rent escalation and pass-through expense invoices.
  • Manages SOX documentations relating to lease accounts payable and receivable and interacts with internal and external auditors relating to SOX compliance.
  • Manages vendors engaged for auditing, collections, and invoice processing.  
  • Manages lease abstraction to ensure the abstraction is consistent, predictable and accurate.
  • Coordinates with other department leaders to ensure that the data collected is consistent with their needs and reportable.
  • Establishes audit process for maintaining an ensuring accurate data abstraction
  • Analyzes and Interprets Lease Agreements and their ancillary documents to ensure proper application/compliance regarding billings and payments and disputes expenses when necessary and tracks savings when appropriate.
  • Obtain and/or prepare financial information related to specific transactions analyze impact as it relates to the specific location and company P&L and make prudent business decision recommendations.
  • Reviews, recommends and presents to Leadership all Lease Administration documents and issues for signoff and approval.
  • Creates, builds, and manages an end to end program to provide a consistent experience for customers, landlords and operators working with stakeholders across the company.
  • Ensure that expenditures comply with The Fresh Market policies and approve expenditures, per established authority level.
  • Manages and tracks all lease critical dates and coordinates and monitors action related to critical dates with others as required.
  • Manage any/all incoming default notices from LL and distribute to the appropriate internal contacts responsible for resolution.  Follow up through completion
  • Manages interactions with landlords to foster positive relationships and to discuss and resolve potential issues


Minimum Requirements

  • Strong oral and written communication skills; including the ability to effectively present information and respond to questions from all levels of management, attorneys, engineers, appraisers, code enforcement officers, landlords, clients, customers and the general public.
  • Understanding of financial concepts such as net present value, cap rates, commercial real estate financial analysis, financial statements, proformas, lease accounting, and accounting standards
  • Advanced professional knowledge of retail commercial real estate and functional concepts, practices and procedures
  • Understanding of budgetary concepts and procedures – managing to P&L
  • Demonstrated analytical ability and problem solving skills
  • Strong attention to detail, planning, and organizational skills
  • Excellent verbal and written communication skills
  • Strong computer skills, systems aptitude, and experience
  • Ability to work independently and with a high level of energy and initiative
  • Ability to interface with all levels of management
  • Advanced PC and Microsoft Office skills
  • Ability to review property and all related documents with a critical eye and identify risk or opportunities.
  • Ability to cope with shifting priorities, difficult situations and deadlines.

Education/Experience Requirements

  • Bachelor's degree (B.S. or B. A.) from a four-year college or university;
  • 3 - 5 years’ experience managing Lease Administration or Property Management within a retail company or law firm, or equivalent combination of education and experience.


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